Privacy Policy

The United World Colleges Committee (India) is committed to protecting the privacy and security of Your Personal Data. Your privacy is important to us.

This Privacy Policy provides You with information on how The United World Colleges Committee (India), Ground Floor, Mahindra Towers, Worli, Mumbai 400 018 India (“UWC Committee (India)”, "we", "us" or "our"), will process Your Personal Data to provide and improve the Service offered by us and when You visit or access our Application Portal at https://applications.uwcindia.org or any of its subdomains which are accessible through UWC India's website https://www.in.uwc.org. By using the Service or by accessing our Application Portal, You agree to the processing of Your Personal Data in accordance with this Privacy Policy.

Interpretation and Definitions

Interpretation

The words in which the initial letter is capitalized have meanings defined hereunder. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Definitions

For the purposes of this Privacy Policy:

  • "Account" means a unique account created for You to access our Service or parts of our Service.
  • "Affiliate" means an entity that controls, is controlled by or is under common control with a party, where "control" means ownership of 50% or more of the shares, equity interest or other securities entitled to vote for election of directors or other managing authority.
  • "Application Portal"shall mean the portal which is accessible at https://applications.uwcindia.org and all other subdomains identified by uwcindia.org and not limited to https://teachers.uwcindia.org, https://parents.uwcindia.org, https://ngo.uwcindia.org, and https://reviewer.uwcindia.org.
  • "Colleges"shall mean the 18 United World Colleges, who shall have access to the information shared by it.
  • "Cookies" are small files that are placed on Your computer, mobile device or any other device by a website, containing the details of Your browsing history on that website among its many uses.
  • "Device" means any device that can access the Service such as a computer, a mobile phone or a digital tablet.
  • "Personal Data" is any information that relates to an identified or identifiable individual.
  • "Service" refers Application Form required to be submitted by individuals on the Application Portal.
  • "Service Provider" means any natural or legal person who processes the data on behalf of the UWC Committee (India). It refers to third-party companies or individuals employed by the UWC Committee (India) to facilitate the Service, to provide the Service on behalf of the UWC Committee (India), to perform Services related to the Service or to assist UWC Committee (India) in analyzing how the Service is used.
  • "Usage Data" refers to the data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).
  • "Website"refers to the Application Portal.
  • "You" or "Your" means the individual accessing or using the Service, or the UWC Committee (India), or other legal entity on behalf of which such individual is accessing or using the Service, as applicable

Collecting and using Your Personal Data

We collect Your Personal Data as specified below from You directly when You provide Us with it while usingduring the Service.

You are under no obligation to provide the Personal Data that We ask You for. However, if You do not provide Your Personal Data, You will not be able to make use of all the functions of this Application Portal or use the Service.

We may use a third-party Service Provider to assist us with some features of our Application Portal or software. Our Service Provider will receive Your Personal Data on our behalf and will not be permitted to use it for any other purpose.

Where we receive data from a third party, then that third party is responsible for ensuring that any such data is transferred to us in compliance with applicable data protection laws.

We collect limited contact details which are provided by You to provide personalized assistance during emergency situations, which are subject to adequate data privacy and security measures. However, sharing of such contact details for emergency situations is purely at the discretion of the end user.

Types of data collected

  1. Personal Data

    While using our Service, we will ask You to provide us with certain personally identifiable information that can be used to contact or identify You. We will collect the following Personal Data:

    • Email address
    • First name and last name
    • Phone number
    • Address, State, Province, ZIP/Postal code, City
    • Academic Information
    • Information about Your teacher, school, and principal
    • Information about Your parents or guardians
    • Usage Data

  2. Usage Data

    Usage Data is collected automatically when using the Service.

    Usage Data shall include information such as Your Device's Internet Protocol address (i.e. IP address), browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

    When You access the Service by or through a mobile device, we may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.

    We may also collect information that Your browser sends whenever You visit our Service or when You access the Service by or through a mobile device.

  3. Tracking technologies and cookies

    We use Cookies and similar tracking technologies to track the activity on our Service and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information and to improve and analyze our Service. The technologies We use may include:

    • Cookies or Browser Cookies. A cookie is a small file placed on Your Device. You can instruct Your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if You do not accept Cookies, You may not be able to use some parts of our Service. Unless you have adjusted Your browser setting so that it will refuse Cookies, our Service may use Cookies.
    • Web Beacons. Certain sections of our Service and our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit UWC Committee (India), for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of a certain section and verifying system and server integrity).

    Cookies can be "Persistent" or "Session" Cookies. Persistent Cookies remain on Your personal computer or mobile device when You go offline, while Session Cookies are deleted as soon as You close Your web browser. You can learn more about cookies on TermsFeed.

    We use both Session and Persistent Cookies for the purposes set out below:

    • Type: Session Cookies
      • Administered by: us
      • Purpose: These Cookies are essential to provide You with Services available through the Application Portal and to enable You to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these Cookies, the Services that You have asked for cannot be provided, and We only use these Cookies to provide You with those Services.
    • Type: Cookie Policy / Notice Acceptance Cookie - Persistent Cookies
      • Administered by: us
      • Purpose: These Cookies identify if users have accepted the use of cookies on the Application Portal.
    • Type: Functionality Cookie - Persistent Cookies
      • Administered by: us
      • Purpose: These Cookies allow us to remember choices You make when You use the Application Portal, such as remembering Your login details or language preference. The purpose of these Cookies is to provide You with a more personal experience and to avoid You having to re-enter Your preferences every time You use the Application Portal.

      Please note, however, that disabling Cookies might affect Your online experience and/or prevent You from taking full advantage of our Application Portal.

  4. Use of Your Personal Data

    We may use Your Personal Data for the following purposes:

    • To provide or to make this Service available to you and maintain, optimize and develop our Service, including to monitor the usage of our Service.
    • To manage Your Application: to manage Your application as a user of the Service. The Personal Data You provide can give You access to different functionalities of the Service that are available to You as a registered user.
    • For the performance of a contract: the development, compliance and undertaking of the purchase contract for the products, items or Services You have purchased or of any other contract with us through the Service.
    • To contact You: To contact You by email, telephone calls, SMS, or other equivalent forms of electronic communication, such as a mobile application's push notifications regarding updates or informative communications related to the functionalities, products or contracted Services, including the security updates, when necessary or reasonable for their implementation.
    • To provide You with news, special offers and general information about other goods, Services and events which we offer that are similar to those that you have already purchased or enquired about unless You have opted not to receive such information.
    • To manage Your requests: To attend and manage Your requests to us.
    • For business transfers: We may use Your information to evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which Personal Data held by us by way of this website shall be among the assets transferred.
    • To comply with legal obligations
    • For other purposes: We may use Your Personal Data for other purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our Service, products, Services, marketing and Your experience.

    We may share Your Personal Data in the following situations:

    • With Colleges: The purpose of providing the Service on this platform is to ensure admission of the nominated users in one of the Colleges affiliated with us. In pursuance of the same, we shall share all the Personal Data given by You to us by using our Application Portal and Service.
    • With Service Providers: We may share Your Personal Data with Service Providers to monitor and analyze the use of our Service.
    • For business transfers: We may share or transfer Your Personal Data in connection with, or during negotiations of, any merger, sale of UWC India assets, financing, or acquisition of all or a portion of our business to another UWC entity.
    • With Affiliates: We may share Your information with our affiliates, in which case we will require those affiliates to honour this Privacy Policy. Affiliates include UWC Committee (India) and any other subsidiaries, joint venture partners or other companies that we control or that are under common control with us.
    • With business partners: We may share Your Personal Data with our business partners to offer You certain products, Services or promotions.
    • With other users: When You share Personal Data or otherwise interact in the public areas with other users, such information may be viewed by all users and may be publicly distributed outside.
    • With Your consent: We may disclose Your Personal Data for any other purpose with Your consent.

  5. Retention of Your Personal Data

    The UWC Committee (India) will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

    The UWC Committee (India) will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of our Service, or we are legally obligated to retain this data for longer time periods.

  6. Transfer of Your Personal Data

    Your information, including Personal Data, is processed at UWC Committee (India)'s operating offices and in any other places where the parties involved in the processing are located. It means that this information may be transferred to, and maintained on computers located outside of Your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from Your jurisdiction.

    Your consent to this Privacy Policy followed by Your submission of such information represents Your agreement to that transfer.

    The UWC Committee (India) will take all steps reasonably necessary to ensure that Your Personal Data is treated securely and in accordance with this Privacy Policy and no transfer of Your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of Your data and other Personal Data.

  7. Your rights with respect to Your Personal Data

    We respect Your right to access and control Your Personal Data, and we will respond to requests for information and, where applicable, will correct, amend, or delete Your Personal Data.

    In such cases, we will need You to respond with proof of Your identity before you can exercise these rights.

    Under applicable law, you have, among other, the following rights (under the conditions set out in applicable law):

    1. To check whether and what kind of Personal Data we hold about You and to request copies of such Data.
    2. You have the right to delete or request that we assist in deleting the Personal Data that we have collected about You.
    3. Our Service may give You the ability to delete certain information about You from within the Service.
    4. You may update, amend, or delete Your information at any time by signing in to Your Account, if You have one, and visiting the account settings section that allows You to manage Your Personal Data.
    5. You may also contact us to request access to, correct or delete any Personal Data that you have provided to us.
    6. You may request us to restrict the processing of your Personal Data.
    7. In certain circumstances, you may request us to object (for legitimate reasons) to the processing of your personal data or to revoke consent previously granted for the processing where such revocation does not affect the lawfulness of the processing until such revocation
    8. To know the identities of third parties to which your personal data are transferred
    9. To lodge a complaint with the competent authority.

    Please note, however, that we may need to retain certain information when we have a legal obligation or lawful basis to do so.

  8. Disclosure of Your Personal Data

    • If UWC Committee (India) is involved in a merger, acquisition or asset sale, Your Personal Data may be transferred. We will provide notice before Your Personal Data is transferred and becomes subject to a different Privacy Policy.
    • Under certain circumstances, UWC Committee (India) may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).
    • UWC Committee (India) may disclose Your Personal Data in the good faith belief that such action is necessary to:
      • Comply with a legal obligation
      • Protect and defend the rights or property of UWC Committee (India)
      • Prevent or investigate possible wrongdoing in connection with the Service
      • Protect the personal safety of users of the Service or the public
      • Protect against legal liability

  9. Security of Your Personal Data

    The security of Your Personal Data is important to us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.

Legal basis of the processing

We can only use Your Personal Data if we have a legal basis for doing so. We process Your Personal Data provided by You either (i) on the basis of our prevailing legitimate interest to achieve the purposes set out above; or (ii) on the basis of the necessity for the performance of the contract we have concluded with You or to take steps at Yyour request prior to entering into such an agreement; or (iii) on the basis of the necessity to comply with legal obligations to which we are subject. If we process Your data based on Your consent, we will ask for Your consent in a separate process.

Children's Privacy

Our Service does not address anyone under the age of 13. We do not knowingly collect personally identifiable information from anyone under the age of 13. If You are a parent or guardian and You become aware that Your child has provided us with Personal Data, please contact us. If we become aware that Personal Data from anyone under the age of 13 without verification of parental consent is taken, we take steps to remove that information from our servers.

If we need to rely on consent as a legal basis for processing Your information and Your country requires paarental consent, we will take such parental consent in accordance with applicable data protection laws before we collect and use that information.

Links to Other Websites

Our Service may contain links to other websites that are not operated by us. If You click on a third party link, You will be directed to that third party's site. We strongly advise You to review the Privacy Policy of every site You visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or Services.

Changes to this Privacy Policy

We may update our Privacy Policy from time to time. Any material changes to the Privacy Policy will be posted on this page. The updated Privacy Policy will take effect as soon as it has been updated.

Contact us

If you have any questions concerning the processing of Your Personal Data, You can contact us:
By email: applications@uwccommindia.net

This Privacy Policy was last updated as of 10th of August 2023.